U of I System Health Insurance Portability and Accountability (HIPAA) Training
Because Illinois REDCap is housed in a HIPAA-provisioned Amazon Web Services (AWS) space, ALL users who will be accessing Illinois REDCap must complete U of I System Health Insurance Portability and Accountability Act (HIPAA) Training.
HIPAA training is administered by the U of I System. Training is coordinated so that most people are only required to complete HIPAA training once per year. However, some users may be required to complete HIPAA training more than once in a year if their access requirements change. Annual HIPAA training is required to access Illinois REDCap. Failure to complete the annual training may result in suspension of Illinois REDCap access until training is completed.
To obtain access to HIPAA training, users must first complete the Illinois REDCap User Request Form, which includes reading and agreeing to the terms outlined in the Illinois REDCap User Agreement and Protecting High Risk Data. If you belong to a HIPAA-covered component (e.g., School of Social Work) and/or have already completed U of I System HIPAA training, you will have the option to upload your HIPAA training completion certificate.
Click the emailed link to access and complete the U of I System HIPAA training (approx. 1.5 hours)
Save and email your HIPAA training completion certificate to email@example.com. The IHSI REDCap team is not notified when training has been completed. Therefore, it is essential that you save and email the PDF of your certificate directly to firstname.lastname@example.org.
Upon receipt of your HIPAA training completion certificate, the IHSI REDCap team will grant you Illinois REDCap access (may take up to two business days).
After completing HIPAA training, it is imperative that you continue to adhere to the guidelines outlined in Protecting High Risk Data while using Illinois REDCap.
To ensure baseline familiarity with REDCap, all users who will be accessing Illinois REDCap are required to complete REDCap video training prior to working in Illinois REDCap. The amount of required training varies by role as outlined in the Illinois REDCap account user agreement. Users are encouraged to view additional REDCap training videos as needed.
The content of the training videos and layout of the system may look slightly different than your view if the videos were produced using an older version of REDCap.
Introductory Overviews (Required for all users who will be working in REDCap)
- Brief Overview of REDCap (5 min): What is REDCap and what can it do?
- Detailed Overview of REDCap (14 min): Basic functions and features in REDCap
Basic Features & Functionality (Required for all users who will be working in REDCap)
- Introduction to Project Development (4 min): Designing and modifying projects
- The Online Designer (5 min): Making changes to instruments (surveys, etc.)
- The Data Dictionary (10 min): The structure of your REDCap project
- Overview of Basic Data Entry (16 min): Good training tool for data entry staff
- Applications (5 min): Built in REDCap tools
Project Types (Required for PIs or designated Project Administrators who are accessing and working in Illinois REDCap)
- Overview of Project Types (3 min): Decisions that impact what type of project you will build
- Traditional Project (3 min): Used for basic data collection, including some longitudinal data
- Single Survey Project (5 min): One data collection instrument to be collected once
- Longitudinal Project (3 min): Structured studies with multiple time points and clear end dates
- Longitudinal + Scheduling Project (3 min): Multiple visits and easy way to schedule participants
- Operations Project (2 min): Other types of projects, such as non-human research or registries
- REDCap Mobile App (2 min): Tablet or mobile device for offline data collection [Note: The REDCap Mobile App is not currently available to Illinois REDCap users]
- Project Field Types (4 min): Some of the most popular field types in REDCap projects
- The Calendar (7 min): Track upcoming milestones and events
- Data Access Groups for Multi-site Projects (7 min): Assign users to groups with specific permissions
- Data Resolution Workflow - Data Queries Module (5 min): Data query management
- Locking Records (2 min): Freezing data unless accessed by users with specific permissions
- Defining Longitudinal Events (5 min): Use an event grid to define data collection time points
- Designating Instruments for Events (3 min): Designate which instruments are completed at each time point
- Scheduling Module (7 min): Record-specific schedules based on a series of expected events
- Repeating Instruments and Events (33 min): Repeating measures within and across sessions